How To Link Upload Invoices To Bank Deposits

Make a eolith in NetSuite to record funds y'all deposit into your bank business relationship. For a deposit, you lot tin select payments received for existing transactions, add funds non related to transaction payments, and record any cash received back from the depository financial institution.

Notation:

Many organizations post customer payments to the Undeposited Funds ledger business relationship rather than to a specific bank business relationship. This Undeposited Funds posting prevents a time lag between the corporeality shown on your books for a banking concern account and the bank balance. When yous tape a deposit, NetSuite moves funds out of the Undeposited Funds business relationship to the ledger business relationship for the bank account to accurately reverberate depository financial institution account balances. If yous tape customer payments directly to a bank business relationship rather than to Undeposited Funds, you are not required to create deposits for those amounts.

Alert:

During the creation of a deposit, if another user deletes any payment or cash sale that is currently marked for deposit, NetSuite displays a message indicating that the record has been changed. You cannot save the eolith considering the expected data is no longer present.

When making a deposit, in addition to standard options for saving the deposit, you can perform the following from the header:

• Reset – clears all input on all subtabs, and clears header input

• On the Payments subtab, you can bank check and clear the box below the Customize push button. Checking the box selects all of the payment items for the deposit. Clearing the box removes the selected payment items from the eolith.

You can add items to a deposit with payment methods other than Check or Cash. For instance, you can add a custom payment method or a credit carte du jour. If you want to impress the deposit slip, NetSuite displays a message alert you that the deposit has items other than Check or Cash. You can continue with the deposit if this is right, or make changes equally needed.

The organization does not rails tax periods on deposits.

If y'all are using a custom role that does non take the permission to make deposits, add the Deposit permission for the role.

To add together the Deposit permission:

If you want to record a client deposit, follow the preceding steps but select the Customer Deposit permission. To tape a customer eolith, see Recording a Customer Deposit.

1. Log in equally an administrator.

2. Go to Setup > Users/Roles > Manage Roles.

3. On the Manage Roles page, click Edit next to the custom office y'all want to modify.

4. On the Permissions subtab of the Office folio, look for the Transactions sublist.

5. From the dropdown list in the Permission column, select Eolith.

6. From the dropdown list in the Level column, select the level of admission for the permission.

7. Click OK.

8. Click Save.

To brand a eolith:

1. Get toTransactions > Bank > Brand Deposits.

2. In the Chief Information section:

   1. Select the custom form for this deposit.

      The organisation generated deposit number appears.

   2. Select the bank account for the deposit.

      The currency and exchange rate brandish for the account. For information on substitution rates, see Currency Substitution Rates.

      If the banking company account's currency is the same every bit the subsidiary'south base of operations currency, the exchange rate is a read-simply field

      Note:

      If you utilise NetSuite OneWorld, the depository financial institution account determines the subsidiary and the selectable payments at the line level in step 4a. For other deposits, the bank business relationship determines the subsidiary and the currency. If you lot modify the bank account, the class, section, and location and all of the line items are cleared.

   3. The Amount field shows the total corporeality of payments, other deposits, and cash dorsum selected or entered on the Deposits subtab.

   4. Accept today's date, or enter the date of the eolith.

   5. Select a posting period, if you use the Accounting Periods characteristic.

   6. Optionally, enter a memo.

   7. Check the To Be Printed box if you want to enter multiple deposits before printing the eolith slips for your records. See Printing Multiple Deposit Slips.

3. In the Nomenclature section, select a department, class, and location for this eolith, if needed.

   If you lot utilise NetSuite OneWorld, the subsidiary defaults to that associated with the selected bank account.

4. On the Deposits subtab, enter the items for the eolith.

   1. The Payments subtab lists all payments posted to the Undeposited Funds account. Check the box side by side to each item to include in this deposit.

      Y'all tin can filter the items by date, date range, or payment processing profile.

      The Amount column shows the payment amount in the currency of the bank account, which was entered when received for a cash sale, invoice, or other transaction. If you must change the amount, click the link in the Date column to go to the source transaction.

      If the field is empty, you must manually enter the amount. NetSuite does not populate the field if the payment currency is different from the bank account'due south currency, and the depository financial institution and subsidiary currencies are also unlike.

      If the payment currency is different from the banking concern's currency, and the bank and subsidiary currencies are the same, NetSuite uses the stored exchange rate to calculate the amount.

      Note:

      You cannot modify a nix payment amount.

      Alert:

      If you motility a cleared cash auction transaction to Undeposited Funds, NetSuite returns the transaction to an uncleared status.

   2. On the Other Deposits subtab, enter items not received as payments recorded to the Undeposited Funds business relationship.

      Enter the name, amount (positive number), account, payment method, and payment number for each item. Optionally enter a classification and memo. Click Add.

      Note:

      You can select an entity in the Proper noun field. The available entities are filtered past the selected bank account.

      If you use NetSuite OneWorld and take shared vendor and customer records with multiple subsidiaries, all of the vendors and customers assigned to the subsidiary associated with the selected banking company account appear in this field. For more than information well-nigh shared records, meet Assigning Subsidiaries to a Vendor and Assigning Subsidiaries to a Customer.

   3. On the Cash Back subtab, enter the amount of cash back you received from this eolith. Enter the amount of cash you received, account, classification, and memo. Click Add.

5. On the Advice subtab, y'all tin can adhere files and notes to this transaction.

   1. On the User Notes subtab, enter a title and annotation for whatsoever comments y'all want to add together to this transaction. Click Add afterwards each note

   2. On the Files subtab, select and attach files from the File Cabinet related to this transaction. To upload a new file to the File Cabinet, select New from the dropdown listing in the Attach Files column.

   3. Use the Events, Tasks, and Phone Calls subtabs to add to adhere activities, such as events, phone calls, and tasks to this transaction. For more information, see Attaching Events, Tasks, and Calls to Records and Transactions.

6. If y'all utilize NetSuite OneWorld and the Multi-Book Accounting feature is provisioned in your business relationship, the Bookkeeping Books subtab appears. This subtab shows the secondary books associated with the selected eolith, if any, and their respective base currencies and commutation rates. For data nigh Multi-Book Accounting, meet Using Multi-Book Accounting.

7. After you lot enter all the items for the deposit, verify the eolith full amount is correct and click Salvage.

To edit a saved eolith in the Deposits listing:

1. Become toTransactions > Bank > Brand Deposits > List.

2. From the Deposits list, click Edit adjacent to the deposit you want to change.

3. On the Deposit page, modify the saved deposit every bit required.

4. Click Salvage.

   If you lot modified the deposit amount, a prompt to unreconcile the transaction appears. Click OK. Open the correct statement period for the transaction and reconcile the transaction again.

   Note:

   If you inverse the account of the transaction, no prompt to unreconcile appears. The transaction remains reconciled.

To delete an existing deposit from the Deposits list:

1. Go toTransactions > Banking concern > Make Deposits > List.

2. From the Deposits listing, click Edit next to the deposit you desire to delete.

3. On the Deposit page, under Actions, click Delete.

4. At the prompt to confirm the action, click OK.

Boosted Information

Related Topics

General Notices

Source: https://docs.oracle.com/en/cloud/saas/netsuite/ns-online-help/section_N1542431.html

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